Classroom Request Form for Student Organizations

• The Scheduling Office will process requests up to one week in advance of the event date. Please allow 3 business days to receive your confirmation via e-mail.
• Please remember that during the first couple weeks of the quarter, a confirmation will be sent to the requestor, 72 hours prior to the event date.
• It is the responsibility of the principal members of the student organization sponsoring the event to be familiar with and adhere to all university policies regarding use of facilities and presentation of the event. It is further understood that approval is given for the event only as specified on the original confirmation. Any change or cancellation must be reported immediately to the Office of Admissions and Enrollment Services - Scheduling Office.
• Registered student organizations may request use of classroom space from 8 PM to 10:50 PM Monday through Thursday, no earlier than 5 PM on Friday and on weekends from 8 AM to 10:50 PM when space is available. Requests for five or more rooms will be scheduled on weekends. Use of this space shall be in accordance with established UCSD policies and procedures and additional policies added below.

Use of this space shall be in accordance with established UCSD policies and procedures:

1. The organization requesting space must be currently registered and in good standing with the UCSD Center for Student Involvement (CSI) Office.
2. This space will be reserved by principal members of the recognized group only. If the general public will be invited to the event, a TAP (Triton Activities Planner) form must be completed online, and all instructions followed.
3. The sponsoring organization assumes responsibility for any damages as a result of the event.
4. Amplified music/sound is not permitted as academic instruction WILL take place in the area until 10 PM. The organization agrees to maintain sound levels inaudible to neighboring instruction or activities. This includes, but is not limited to: multiple voices singing, yelling or chanting, any musical instruments or stereo equipment.
5. The space is made available for student organizational, business, and educational meetings only.
6. Use of colored chalk is strictly prohibited.
7. You may not charge for your event.
8. NO classroom furnishings (chairs, desks, tables, lecterns, etc.) are to be removed from or added to the space.
9. NO food or beverages allowed in campus assigned classroom space.
10. NO smoking, candles, or open flames.
11. NO alcohol permitted per Policy and Procedure Manual 510-1 Section XIII.
12. The event will end by 10:50 pm.